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Job Title: Executive Personal Assistant to the President
Company: Baig Security
Location: Ormond Beach, Florida
Job Type: Full-Time

About the Company:

Baig Security, headquartered in Burlington, Ontario, provides a full range of security, investigations, and loss prevention services, including uniformed guards, mobile patrols, and private investigations.

Job Overview:

The Executive Personal Assistant will support the President, ensuring seamless day-to-day operations. The role requires strong organizational, communication, and multitasking skills to assist with calendar management, correspondence, travel arrangements, and other administrative tasks.

Key Responsibilities:

Calendar & Schedule Management:

• Organize and manage the President’s calendar, meetings, and deadlines.

• Prioritize events and ensure efficient time allocation.

Communication:

• Serve as the liaison between the President and stakeholders.

• Manage professional correspondence and communications with discretion.

Travel Arrangements:

• Plan and coordinate domestic and international travel, including flights, accommodations, and transportation.

Meeting Support:

• Prepare agendas, presentations, and other documentation.

• Record meeting minutes and follow up on action items.

Research & Analysis:

• Conduct research on market trends, competitors, and industry data.

• Provide insights to support strategic decisions.

HR & Sales Assistance:

• Support HR tasks like onboarding and maintaining employee documentation.

• Assist the sales team with scheduling client meetings and tracking activities.

Administrative Duties:

• Handle general administrative tasks, including expense tracking and filing.

• Manage special projects and ad hoc assignments.

Qualifications:

• Proven experience in an executive or administrative assistant role.

• Exceptional organizational and communication skills.

• Proficiency in Microsoft Office and relevant tools.

• Ability to handle confidential information with discretion.

• Proactive problem-solving and multitasking abilities.

• Background in HR or sales is advantageous

Education:

• Bachelor’s degree in Business Administration, Management, Human Resources, or related field.