Office security and safety tips to reduce risks in your work place

people sitting on chairs beside their desks in an office

Why is office security and safety important?

Workplace security has always been a very crucial part of the wellbeing of employees. It eliminates any threats that may potentially occur both from within the workplace or outside threats. When proper measures are taken, employees will feel safe in their work environment and would know what safety precautions to take to maintain workplace safety. The following tips will be helpful in ensuring workplace safety and would help prevent injury, theft and damage in the workplace. 

1).Use label and signs

 Using labels and signs is a great tool that is a good way to remind employees to always be aware of their surroundings and keep other staff safe at all times. This is an affordable and effective way to communicate important information about securing a workplace environment through the aid of pictures conveying security procedures and protocols. The images would always serve as a reminder to always be safe and be considerate of every employee’s safety.

2). Have regular meetings on workplace Safety and Security

Scheduling regular meetings every few months or monthly to review safety/security rules and discuss prevention is very important. By doing this, every employee knows what to do in a case where there is an emergency. As an employer, it is your responsibility to protect your employees and provide a safe and secure workplace and this would be a helpful starting point. This would also depend on the industry your work environment is in as construction work sites may require much more frequent meetings.

3). Reward employees for safe behavior

Giving out small rewards to employees who follow safe and secure procedures will help keep them engaged in protecting the workplace from potential threats and in return would encourage employees to always be aware of security protocols. An example of a reward would be featuring the employee in a company blog or newsletter. This is an encouraging way to let the employee know you care for them and appreciate their effort .

4). Training employees

Comprehensive training is a must for protecting employees and keeping a workplace secure. Giving employees access to training would make an impact as employees may learn certain steps to protect the workplace and know what to do in a situation like a hazard or unsafe circumstances. A very helpful training would be the Workplace Hazardous Materials Information System  (WHIMIS) and can be found on this website: . The training would go through different potential safety concerns and how to resolve the issue.

5). Make sure employees have the right tools and have regular equipment inspections

Having the right tools and equipment can help create a safer working environment. This would help prevent misuse of equipment and reduce the risk of workplace injury or danger. To prevent malfunctions, regular equipment inspections would have to be done to ensure that all equipment are working properly according to standard. If the equipments are not inspected often, it would lead to increased risk of workplace injury.

6). Keep a clean Work environment

If a workplace is not clean, the likelihood of accidents happening would be very high. To ensure safety of all employees it would be of best interest to hire a cleaning agency or manage your workspace to ensure there is productivity and safety. Organizing files and keeping your desk tidy and neat would be a great starting point to reduce clutter.

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7). Implement Safety Protocols from the Start

Employing the right staff who pay attention to detail from the day they are hired would be a good start. All necessary safety protocol information and procedures should be provided on the first day on the job. This would help build a strong safety culture. A WHIMIS ( Work Hazardous Materials Information System) training can be provided to all employees on their first day.

8). Get insights from Occupational Clinicians

An occupational clinician would be able to analyze the work environment and provide measures to prevent workplace injury. They would be able to visit your worksite and determine and identify high risk of injury or high safety concern areas in your workplace and work on improving them. This would be a great opportunity to learn more about safety from a professional and protect everyone in your company.

These safety and security tips would be very beneficial to companies that are looking to improve their safety and reliability in their workplace. Always remember, a safe workplace would make your employees feel cared for and in return increase productivity and is just one of the many benefits of keeping your workplace secure.

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